We’ve Made Edits And Filing Disappear, And That’s A Good Thing

If you utter the words “EDITS” or “FILING” within earshot of just about any production accountant, you run the risk of them potentially fleeing in the opposite direction.

These aren’t popular words in the production accounting lexicon. 

They even at times might inspire terror. 

Time for this to change. 

First up, EDITS

Edits. Production accountants know their value, but that doesn’t make them any less of a pain. Time and effort is required to go through them properly.

It’s a function of accounting systems, particularly paper (or PDFs). Invoices must be coded and approved first, and entered into the accounting solution AFTER approval.

Then…

We need to make sure they were entered correctly. So… EDITS.

The truth of the matter is that edits don’t have to work this way. It doesn’t have to be an additional step. But, just in case you're not quite ready to let go, we do provide this option in GreenSlate. However, I'm confident that once you experience the freedom and efficiency of an "edit-free" workflow, you'll feel liberated and never want to go back! 

Because in our software, since the item is coded, the backup is uploaded and then sent through the approval flow process, all of the verification that used to be the function of the edit process is done as a part of the input and approval process.

This simple functionality eliminates an hour and a half of work. Daily.

I couldn’t tell you why this functionality isn’t commonplace among all entertainment payroll and accounting providers, but that’s the case. 

Because if a service uses Docusign or something similar that is not part of the accounting system, it still has edits. Until now, the normal flow of invoices was: Get approved > Enter into system > Check for accuracy.

That’s double work. Nobody likes double work.

Where did the filing go?

There has been a disruptive force in production accounting. The abrupt transition from paper to digital has thrown us a curveball.

Paper and routing folders have all but gone away out of necessity, replaced by PDFs, cloud storage, Docusign and others.

It’s a patchwork solution and presents its own set of challenges.

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Your digital tool chest has not been equipped to handle the transition, especially if you’ve been stuck using one of the legacy production accounting solutions.

A common complaint from people using legacy solutions is that they need a larger staff to handle the same amount of work in their new digital workflow.

Another is that they get frustrated they have to add digital coding blocks and navigate additional software to incorporate digital approvals.

Then there is the tedious process of unbatching each individual invoice and backup from the approved PDF so you can file it to meet studio requirements.

Like I said, tedious.

Fortunately, there’s a better way. 

With GreenSlate’s integrated fully customizable approval flows working seamlessly with our fully digital bill payment process, you actually file each item as you pay it.

It isn’t magic, though for some coming from those legacy solutions, it really can feel like it at times. 

These two small changes in how our system works, makes your work less cumbersome. They’re a big time saver and once you make the switch to GreenSlate, you won’t ever want to go back.

If this has piqued your curiosity, please request a demo today. We’ll show you a better way.