New Form I-9 and Verification Method in Effect

The United States Citizenship and Immigration Services (USCIS) released a revised Form I-9 August 1st, 2023. 

Until October 31st, 2023, employers will have the option to use either the old or new version of the I-9. 

Effective November 1, 2023, all employers will be required to use the new version of the I-9. 

Key Form I-9 Changes:

• Now a single-sided form.
• Now fillable on both tablets and mobile devices.
• The Preparer/Translator Certification and Reverification and Rehire sections are now standalone supplements employers can print/provide to employees as needed and will not be included in the main form.
• Additional items have been added to the Lists of Acceptable Documents.
• A checkbox has been added for employers to note when they have utilized a new alternative method to inspect documents remotely.

• Examine copies of I-9 documents (both front and back for two-sided documents) or an acceptable receipt.
• Have a live video call with the employee, prior to which the ER must transmit the provided docs to the employee. The employer must then present the same docs to the employee on video during the call.
• Mark the new checkbox on the I-9 to indicate the documents were verified via the alternative procedure.

The employer must also retain copies of the I-9 documentation (and provide them in the case of an audit). Learn more about this alternative verification method here.

If you have any questions, please contact your paymaster or help@gslate.com. 

Last updated 8.2.23. This information in this communication is general in nature, and is not intended, nor should it be construed, as legal, accounting, tax or other professional advice rendered by GreenSlate, LLC. The reader should contact his or her attorney, CPA, or tax professional prior to taking any action based upon this information.